Adding a Webex meeting to an already scheduled meeting is an excellent way to improve collaboration and make virtual meetings more engaging. As a Webex user myself, I highly appreciate this feature. In this guide, I will walk you through the step-by-step process of incorporating a Webex meeting into your current meeting, allowing you to fully utilize the capabilities of this powerful tool.
Step 1: Scheduling the Webex Meeting
The first step is to schedule the Webex meeting as a separate event. You can do this by logging into your Webex account and selecting the “Schedule a Meeting” option. Fill in the required details such as the meeting title, date, time, and duration.
Once you have scheduled the Webex meeting, you will receive an email with the meeting details, including a unique meeting link.
Step 2: Adding the Webex Meeting to Your Existing Meeting
Now that you have scheduled the Webex meeting, you can easily add it to your existing meeting. Open your calendar application (such as Microsoft Outlook or Google Calendar) and locate the existing meeting you want to add the Webex meeting to.
Edit the existing meeting and look for the option to add an attachment or a link. Click on this option and paste the unique meeting link that you received when you scheduled the Webex meeting. Make sure to include any additional instructions or information about the Webex meeting in the description of the existing meeting.
Step 3: Notifying the Participants
Once you have added the Webex meeting to the existing meeting, it’s important to notify the participants about the change. Send out an email or update the event invitation to let everyone know that the meeting now includes a Webex component and provide them with the necessary meeting details, including the unique meeting link.
Step 4: Joining the Webex Meeting
On the day of the meeting, participants can join both the physical meeting and the Webex meeting using the provided meeting link. Participants who are physically present can simply click on the link from their devices, while remote participants can join the meeting through the Webex application or by clicking on the link in their calendar invitation.
Conclusion
Adding a Webex meeting to an existing meeting is a simple yet effective way to enhance collaboration and improve the overall meeting experience. By following the steps outlined in this article, you can seamlessly integrate Webex into your existing meetings, making them more engaging and interactive for all participants. Give it a try and see the difference it can make in your next meeting!