As someone who uses Microsoft Teams often, I have discovered the presenter tool to be incredibly beneficial in aiding presentations and teamwork during meetings. This article will walk you through the process of becoming a presenter in Microsoft Teams, while also providing some of my own insights and advice.
What is the Presenter Role?
Before we dive into the process, let’s understand what the presenter role entails. When someone is assigned as a presenter in Microsoft Teams, they gain additional privileges during a meeting. Presenters have the ability to share their screen, upload and present files, control meeting settings, and manage participants. This role is perfect for leading presentations, hosting webinars, or conducting training sessions.
Steps to Make a Presenter in Microsoft Teams
Step 1: Start or Join a Meeting
To begin, either start a new meeting or join an existing one in Microsoft Teams. You can do this by clicking on the calendar icon in the left navigation menu and selecting the meeting, or by clicking on the meeting link you received.
Step 2: Access Meeting Controls
Once you are in the meeting, you will see a toolbar at the bottom of the screen. This toolbar contains various meeting controls. To access the meeting controls, hover your mouse over the meeting window. This will reveal the toolbar if it is hidden.
Step 3: Assign a Presenter
To make someone a presenter, you need to assign them the role. To do this, click on the “Show participants” button located in the toolbar. This will open the participants panel on the right side of the screen.
In the participants panel, you will see a list of all the meeting attendees. Locate the person whom you want to make a presenter. Next to their name, you will see three dots, indicating more options. Click on the dots and select “Make a presenter” from the dropdown menu.
It is important to note that only the meeting organizer or someone with the presenter role can assign the presenter role to others.
Step 4: Manage Presenter Permissions
After assigning a presenter, you can further manage their permissions and capabilities. To do this, hover your mouse over the presenter’s name in the participants panel and click on the “More options” button (three dots).
From the dropdown menu, you can choose to give or revoke additional permissions, such as the ability to record the meeting, control other participants’ microphones, or enable live captions.
Step 5: Present with Confidence
With the presenter role assigned, you are now ready to deliver your presentation in Microsoft Teams. Take advantage of the screen sharing feature to display your content, whether it’s a PowerPoint presentation, a document, or a website. You can also use the “Share” button in the toolbar to upload and present files directly from your device.
While presenting, remember to engage with your audience by using the chat feature, encouraging questions, and facilitating discussions. Being a presenter is not just about sharing information, but also about creating an interactive and collaborative environment.
Conclusion
Becoming a presenter in Microsoft Teams empowers you to lead engaging and effective meetings. By following the steps outlined in this article, you can easily assign presenter roles and make the most out of your presentations. Remember to make use of the various collaboration tools available in Teams to enhance your presentation and create a seamless experience for your audience.