Expanding your Zoom meeting to include more hosts can greatly benefit you, especially when working with a large team or multiple presenters. This article will walk you through the steps of adding extra hosts to your Zoom meeting. Additionally, I will also provide some personal insights and helpful techniques I have acquired from my own experience.
Step 1: Scheduling the Meeting
The first step is to schedule a Zoom meeting as you normally would. Once you have entered all the meeting details, including the date, time, and duration, scroll down to the “Meeting Options” section. Here, you will find the option to “Allow host to add co-hosts.” Make sure this option is enabled by checking the box next to it.
Enabling this option will give the host the ability to promote any participant to be a co-host during the meeting. This is important because only the host has the power to add additional hosts during a Zoom meeting.
Step 2: Starting the Meeting
When it’s time to start the meeting, open the Zoom application on your computer or mobile device and log in. Once you are logged in, click on the “New Meeting” button to start a new meeting. Alternatively, you can join an existing meeting if you have received an invitation or meeting ID.
Once the meeting has started, you will see a toolbar at the bottom of the screen. On this toolbar, locate the “Participants” button and click on it. This will open the Participants panel, where you can see a list of all the participants in the meeting.
Step 3: Adding Additional Hosts
To add additional hosts to your Zoom meeting, you need to locate the participant you want to promote and click on the “More” button next to their name. In the dropdown menu that appears, select the option to “Make Co-Host.”
By making a participant a co-host, you are granting them host privileges, which means they will have the same controls and authority as the original host. They will be able to manage participants, share their screen, and perform other host-related tasks.
It is important to note that only the host can add additional hosts. Participants cannot promote themselves or others to be hosts. Therefore, if you want to add multiple hosts, make sure that you, as the host, are the one adding them.
My Personal Tips and Tricks
As someone who frequently uses Zoom and has experience adding additional hosts, I have a few personal tips and tricks to share.
- Communicate with your co-hosts: Before the meeting starts, make sure that you communicate with your co-hosts and let them know what their roles and responsibilities will be. This will help ensure a smooth and organized meeting.
- Assign specific tasks to each co-host: Instead of having multiple hosts perform the same tasks, it can be more efficient to assign specific tasks to each co-host. For example, one co-host can manage the chat, another can handle screen sharing, and so on.
- Practice using the host controls: As the host, it is important to familiarize yourself with the host controls in Zoom. Take some time to explore the various features and settings so that you can effectively manage the meeting.
Conclusion
Adding additional hosts to a Zoom meeting can greatly enhance collaboration and facilitation. By following the simple steps outlined in this article, you can easily add additional hosts to your Zoom meetings. Remember to communicate with your co-hosts and assign specific tasks to ensure a smooth and productive meeting. Happy Zooming!