Zoom has become a crucial asset for virtual gatherings, enabling us to easily communicate with coworkers, acquaintances, and loved ones from the convenience of our own residences. A valuable function offered by Zoom is the option to designate a co-host for a meeting, which can aid in delegating tasks and streamlining the meeting. In the following article, I will walk you through the process of adding a co-host on Zoom prior to starting a meeting.
Step 1: Schedule a Meeting
The first step is to schedule a meeting on Zoom. Log in to your Zoom account and click on the “Schedule a Meeting” button. Fill in the details of your meeting, including the date, time, and duration. Make sure to enable the “Enable join before host” option. This will allow participants to join the meeting before you, which is necessary for assigning a co-host.
Step 2: Invite Participants
After scheduling the meeting, you will be presented with a unique meeting ID and joining URL. Copy the meeting invitation and send it to your participants. You can send the invitation via email or share it through other communication channels, such as a messaging app or a calendar invite.
Step 3: Start the Meeting
When it’s time for your meeting to begin, open the Zoom app and click on the “Meetings” tab. Find the meeting you scheduled and click on the “Start” button next to it. This will launch the meeting and allow participants to join.
Step 4: Assign a Co-Host
Once the meeting has started, you can assign a co-host. To do this, click on the “Participants” button at the bottom of the Zoom window. A sidebar will appear, showing a list of participants who have joined the meeting. Find the participant whom you want to make a co-host and hover over their name. Click on the “More” button and select “Make Co-Host” from the dropdown menu.
Step 5: Co-Host Responsibilities
It’s important to communicate with your co-host and discuss their responsibilities in advance. The co-host will have certain privileges, such as the ability to mute and unmute participants, manage the chat, and share their screen. They can also help with managing breakout rooms, if applicable. Make sure your co-host is familiar with these responsibilities and knows how to use the Zoom features effectively.
Conclusion
Adding a co-host on Zoom before a meeting can help lighten the load and make the meeting run more smoothly. By following these steps, you can easily assign a co-host and delegate responsibilities to them. Remember to communicate with your co-host and ensure they are comfortable with their role. With a co-host by your side, you can create a more engaging and efficient meeting experience.