Adding a shared calendar in Outlook is a fantastic method for maintaining organization and working together with your team or coworkers. In this article, I will walk you through the step-by-step procedure for adding a shared calendar in Outlook and offer some helpful tips throughout.
Step 1: Open Outlook
The first step is to open Microsoft Outlook on your computer. You can find the Outlook application in your Start menu or by searching for it in the search bar.
Step 2: Go to the Calendar View
Once you have opened Outlook, navigate to the Calendar view by clicking on the “Calendar” tab at the bottom of the screen. This will open the Calendar section where you can manage your appointments and events.
Step 3: Click on the “Open Calendar” Option
Next, click on the “Open Calendar” option located in the ribbon at the top of the screen. This will open a dropdown menu with different options for opening calendars.
Step 4: Select “From Address Book”
In the dropdown menu, select the option “From Address Book.” This will open the Address Book window where you can search for and select the shared calendar you want to add.
Step 5: Search and Select the Shared Calendar
In the Address Book window, enter the name or email address of the person who shared the calendar with you in the search bar. Once you find their entry, select it and click on the “OK” button. This will add the shared calendar to your Outlook.
Personal Tip: Before adding a shared calendar, it’s always a good idea to reach out to the person who shared it with you and confirm that they have given you the necessary permissions to access and view the calendar.
Step 6: View and Manage the Shared Calendar
Now that you have added the shared calendar to your Outlook, you can view and manage it just like any other calendar. The shared calendar will appear in the left sidebar under the “Other Calendars” section.
Personal Tip: To easily distinguish the shared calendar from your personal calendars, you can assign a specific color to it. Right-click on the shared calendar’s name in the left sidebar, select “Color” from the context menu, and choose a color that stands out for you.
Conclusion
Adding a shared calendar in Outlook is a simple process that can greatly enhance your collaboration and organization. By following the steps outlined in this article, you can easily access and manage shared calendars from your colleagues or team members. Remember to communicate with the person sharing the calendar to confirm permissions and make the most out of this collaborative feature in Outlook.