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One useful method for managing your contacts and sending mass emails is by creating a contact group in Gmail. This article will walk you through the steps of making a contact group in Gmail, while sharing my own tips and providing detailed instructions.
Step 1: Accessing your Gmail Contacts
To start, open your Gmail account and click on the “Google Apps” icon located at the top right corner of the screen. From the drop-down menu, select “Contacts.” This will take you to your Gmail Contacts page.
Step 2: Creating a New Group
On the left-hand side of the contacts page, you will see a list of options. Scroll down until you find the “Labels” section. Click on the “Create label” button to create a new group for your contacts.
Step 3: Naming your Contact Group
A pop-up window will appear, prompting you to give a name to your new contact group. Choose a name that accurately represents the people you will include in this group. For example, if you want to create a group for your co-workers, you can name it “Work Colleagues”. Once you’ve entered a name, click “Save” to create the group.
Step 4: Adding Contacts to the Group
Now that you’ve created the contact group, it’s time to add contacts to it. To do this, go back to the main Contacts page and select the contacts you want to include in the group. You can do this by clicking on the checkboxes next to each contact’s name.
Once you’ve selected the contacts, click on the “Labels” button located above the contact list. A drop-down menu will appear, showing all the available labels. Select the label you created in Step 3 to assign it to the selected contacts. This will add them to your contact group.
Step 5: Sending an Email to the Contact Group
Now that you have your contact group set up, you can easily send an email to all the members at once. Simply compose a new email as you normally would, and in the recipient field, start typing the name of your contact group. Gmail will suggest the group name, and you can select it from the drop-down menu. This will add all the contacts in the group to the recipient field.
Alternatively, you can manually enter the email address of the contact group, which will be in the format “[email protected]”.
Conclusion
Creating a contact group in Gmail is a simple yet powerful way to manage your contacts and streamline your email communication. By following the steps outlined in this article, you can easily create and utilize contact groups, saving time and effort in the long run.